Inforum 2008 Issue

Compliance & Workflow Management for Baan

EZ-Compliance: the only solution available to automate your Baan SOD

More and more organizations have come to the same conclusion about their Segregation of Duties (SOD) requirements related to their Baan users: EZ-Compliance is the only business solution available on the market today able to scan their Baan authorizations (for all versions) and identify all their SOD conflicts ... within minutes! So whether you need to comply with SOX, J-SOX, Euro-SOX or any other external/internal audit regulations, EZ-Compliance is your solution. Out of the fast growing list of EZ-Compliance users, here is what two of them have said:

Zebra Technology, global leader in digital printing solutions, implemented EZ-Compliance to automate Segregation of Duties (SOD) scanning. Since EZ-Compliance includes a pre-defined and validated SOD conflicts rules repository, scanning results were available within hours of implementation.

“Significant time and effort was required to review and streamline the authorizations we give to our employees globally. We appreciate greatly the ability of EZ-Compliance to enable visibility of our authorizations via a simple to use Portal and to fully automate the tedious manual work to monitor current and new SOD conflicts. A true time and cost saving for us”. (Eniko Tucker, Senior Internal Auditor for Zebra)

EnerSys, the largest industrial battery manufacturer in the world, selected EZ-Compliance to address both externally imposed regulation and key internal business requirements.

“We reduced our SOD validation time & effort by 90%, and increased user authorizations and SOD data accuracy by 100% compared with the manual approach of before. Without EZ-Compliance, we believe that passing our SOX/SOD audit would have been difficult, time consuming and not humanly possible in the time allotted” (Karen Carles, Manager Business Applications, EnerSys).

Below is a partial list of organizations that have selected EZ-Compliance lately to ensure successful audit of their SOX/J-SOX/Euro-SOX/SOD.

EuroSOX = SOX in Europe?

Is governance regulation in Europe comparable with the SOX legislation in US? Gartner has published several reports on this topic. For your convenience we have compiled some key findings and recommendations about (Euro)SOX. Gartner urges companies to:

• Establish documented and repeatable risk management processes and use them.
• Invest in sound application development and especially in segregation of duties.
• Look to automation to make compliance processes easier and to automate key controls.
• Listen to those vendors that show country expertise, support your risk management efforts, facilitate segregation of duties and automate controls.
• Understand technology alternatives. Understand the total cost of ownership to maintain these processes in addition to manual processes, in the compliance environment, because many of the costs are indirect and not always obvious. Excel appears affordable, but it requires excessive manual support and is error-prone.

EZ-Process as a Service: To take away the pain and frustration out of your SOX project!

Let's be honest about it, complying to regulations and satisfying audit requirements is no fun at all. Worse yet, when the regulations are imposed from an external agency. You wonder, "Why deploy so much effort and so many resources to a project not directly related to your core mission?". "EZ-Process as a Service" is a flexible and efficient SaaS Program (Software as a Service) that delivers your compliance project while enabling your organization to remain focused on your primary operations.

The Efficiency you desire: EZ-Process as a Service enables your organization to focus on the core mission of your compliance audit. Will your auditors will knock on your door in 60 day? Do you know how you will answer their million questions? It is clear that the little time you have should be spent on audit preparation. DynaFlow enables exactly this by taking care of all secondary or supporting elements of the project. We provide the server, we perform the installation and initial scanning of your employee SOD conflicts. In 24-48 hours, you go from deciding to implement EZ-Compliance to having it fully deployed providing vital information to your project team!

The Flexibility you need: Your budget is tight in these difficult markets but your audit is two months from now. DynaFlow SaaS Licensing is there for you. Instead of purchasing the licenses, simply lease these via the SaaS subscription program. Its approach is simple: you get the complete EZ-Compliance features and functions available to unlimited users in your organization for a small monthly fee.

As a global company committed to the development, production, marketing and distribution of components for the commercial vehicle industry and headquartered in the Netherlands, HYVA, selected the "EZ-Process as a Service" program to have a true turn-key implementation. Here's what they have said:

BaanWorkflow.com: not only for your CAPEX processes

A growing number of customers, such as Fujitsu, MD Robotics, Griffin Pipe, Microchip and Comcast are using EZ-Workflow.

They are benefitting from:

• Workflow execution of not only the CAPEX processes, but also Expense Approvals, Travel Requests, Recruiting and Hiring, Training and Vacation Requests, Service Requests and Quotations, Supplier Reviews and Lead Distributions
• Not only integration with Baan, but also other applications as well as easily adaptable eForms
• Fully web-based intuitive user environment
• Statistical Reporting and dynamic monitoring of KPI’s on Corporate KPI Dashboard
• Smart phone and PDA support with optimized worklist and dashboard layout

“Our traditional approval cycle time of 2-3 weeks can be significantly scaled down to a few days, and urgent approvals can be processed within a day” (Director of Purchasing at Comcast Cable Communications).

“The implementation of EZ-Workflow has proven to be a wise decision for the Atlantic Division of Comcast Cable, as all targeted operational objectives associated with our capital expenditure approval process are being met. In addition, DynaFlow has proven to be a reliable and responsive partner, always eager to adapt the solution to improve our internal process,” (Sr. Director of Resource Management at Comcast Cable Communications).

“Its cost of ownership was also significantly lower than other Workflow solutions that were investigated. This was made possible (a) through its rapid implementation capability, (b) the fact that the turn-key pricing approach offered by DynaFlow included the onsite installation & configuration, and (c) EZ-Workflow allows unlimited users to collaborate without extra cost to Fujitsu”. (Purchasing Manager, Fujitsu Transaction Solutions).

To optimize your Baan transactions by Workflow automation, only one address is needed: